KU Travel Policy & Procedures Information Center

Welcome to the Travel Policy & Procedures Information Center for University of Kansas employees. This page is your one-stop location for the latest information on the University of Kansas travel policy, procedures and resources to help guide you as you make your travel arrangements.

University, Research and State of Kansas travel policy information:

• KU Travel Handbook 2020 (pdf)
• KU Travel Matrix with Resources
• General Travel Information Policy »
• Tips for Travelers (pdf, 02/26/2016)
• KU Office of Research Travel Policies »
• State of Kansas Travel Handbook FY21

Guidance by subject:

• Automobiles
  • Authorized Passengers in State Vehicles​
  • Use of Automobiles Policy »
  • Car Rental vs. Personal Mileage Reimbursement Calculator
  • Car & Other Vehicle Rentals
    • Car Rental FAQ (pdf)
    • Enterprise Program Summary (pdf)
    • National Program Summary (pdf)
    • Enterprise and National Car Rental Benefits
    • Enterprise and National FAQs (pdf)
    • Emerald Club Information (pdf)
    • Travel Arranger’s Guide for Enterprise and National Car Rental (pdf)
  • Rental Vehicle Occupancy and Insurance Coverage Policy »
• Border City Travel
• Business Travel Card »
• Charging Registration Fees
• Future Employees
• How to Purchase Airfare
• International Travel
  • Travel Warnings & Immunizations »
  • International Funding (grants & awards) for KU Faculty and Staff »
  • International Opportunities for KU Faculty and Staff »
• Lodging Rates
• Meal Allowance
• Medical Evacuation and Repatriation Insurance and Business Travel Insurance (PDF) »
• Mileage Reimbursement
• Prospective Graduate Student Travel Reimbursements
• Travel Insurance »
•  Concur Approver Delegate form & Non-employee ID Request form