KU Travel Policy & Procedures Information Center

Welcome to the Travel Policy & Procedures Information Center for University of Kansas employees. This page is your one-stop location for the latest information on the University of Kansas travel policy, procedures and resources to help guide you as you make your travel arrangements.

University, Research and Endowment travel policy information:

• Travel Request and Booking Policy »
• General Travel Information Policy »
• UKANS Travel Handbook 2021
• Tips for State Funded Travelers (pdf, 02/26/2016)
• KU Office of Research Travel Policies »
• KU Endowment Assoc Fund Admin & Use Handbook »
• Travel Expense Allowability by Funding

UKANS Guidance by subject:

• Automobiles
  • Authorized Passengers in State Vehicles​
  • Use of Automobiles Policy »
  • Car Rental vs. Personal Mileage Reimbursement Calculator
  • Car & Other Vehicle Rentals
    • Car Rental FAQ (pdf)
    • Enterprise-National Program Rate-Coverage Summary (pdf)
    • Enterprise and National Car Rental Benefits
    • Enterprise and National FAQs (pdf)
    • Emerald Club Information (pdf)
    • Travel Arranger’s Guide for Enterprise and National Car Rental (pdf)
  • Rental Vehicle Occupancy and Insurance Coverage Policy »
• Border City Travel
• Business Travel Card »
• Charging Registration Fees
• Future Employees
• How to Purchase Airfare
• International Travel
  • Travel Warnings & Immunizations »
  • International Funding (grants & awards) for KU Faculty and Staff »
  • International Opportunities for KU Faculty and Staff »
• Lodging Rates
• Meal Allowance
• Medical Evacuation and Repatriation Insurance and Business Travel Insurance (PDF) »
• Mileage Reimbursement
• Prospective Graduate Student Travel Reimbursements
• Travel Insurance »
•  Concur Approver Delegate form & Non-employee ID Request form