From purchase to payment

How to Purchase Airfare

Airfare may be purchased with an Enhanced Standard P-card either online or from a travel agency. Each department needs at least one individual with an Enhanced Standard P-card to charge registration, first night lodging, airfare, and car rental. Applications for an Enhanced Standard P-card are located at P-card Action Request (PDF).

The other method of purchasing airfare is to allow the traveler to purchase it online. However, the traveler cannot be reimbursed for the airfare until the travel is complete.

Generally, reimbursement for air travel is limited to tourist or economy class. However, for individual flight segments of four hours or more, the traveler may opt for an expanded leg room seat at University expense.  Otherwise, the traveler must enter a statement on the reimbursement identifying the class of travel used and if the class is other than tourist or coach air fare the traveler must deduct an amount equal to the excess over the cost of these fares. However, if a trip to be undertaken is by a route or on a flight where tourist or coach class is not available, the traveler can submit a statement, signed by the travel agent, certifying that no "regular" accommodations were available. This statement must accompany the voucher upon which the fare is claimed.

Future University employees traveling before their start date are reimbursed following employee reimbursement procedures.

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