From purchase to payment

Lodging Rates

Lodging Rates for Travel on or After January 1, 2016

For travel within the United States, US territories, and US possessions, the Federal CONUS (Contiguous United States) and OCONUS (Outside Contiguous States) rates are used for determining allowable lodging limits.  For international locations, the US Department of State (DOS) is the source for allowable lodging limits. Except for international, these limits are before taxes.  Except for international, associated lodging taxes may be paid in addition to these maximum rates.  The international rate includes associated taxes.

An amount up to additional 50% of the CONUS, OCONUS, and DOS rate be paid with justification.  Amounts exceeding 150% of the established limits may be paid under the actual conference lodging provision.  However, conference materials and rates must be included with the payment or reimbursement documentation.

Travel Type

Travel Location

Website

Rates to Use

CONUS

Contiguous U.S.

http://www.gsa.gov/portal/content/104877

  • Rates published October 1

OCONUS

Alaska, Hawaii, U.S. Territories/Possessions

http://www.defensetravel.dod.mil/site/perdiemCalc.cfm

  • Rates published October 1 - for travel occurring between October 1 and March 31 of each year.

 

  • Rates published April 1 - for travel occurring between April 1 and September 30 of each year.

International

Other than Contiguous U.S., Alaska, Hawaii, U.S. Territories/Possessions

https://aoprals.state.gov/web920/per_diem.asp

  • Rates published October 1 - for travel occurring between October 1 and March 31 of each year.

 

  • Rates published April 1 - for travel occurring between April 1 and September 30 of each year.
 

Lodging Rates for Travel Prior to January 1, 2016.

FY 2015 and FY 2016

Location Maximum Amount Allowed*
*Taxes associated with lodging may be reimbursed in addition to this amount.
In-state $124.50
Out-of-state, regular $124.50
Out-of-state, high-cost $238.50
Borough of Manhattan and D.C. $267.00
International Actual

Actual Conference Lodging

In certain situations, the cost of the conference lodging may exceed the amount normally allowed. The actual amount can be paid in these instances provided it has been entered in the travel and expense module and approved. The expense must have attached a copy of conference materials indicating that the conference will be held at or in connection with a lodging establishment with rates exceeding the state rates. If the conference is not held at or in connection with the lodging establishment, the requested amount will not be paid. Submission of this request does not imply or guarantee the requested difference will be approved by Payables. If the requested amount is not paid, non-state funds may be required for the difference.


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