From purchase to payment

Purchasing Update:  The Procurement organization understands you need supplies to accomplish your day to day responsibilities.  With the recent changes to remote working arrangements, there are challenges to our standard purchasing protocol.  We are trying to adapt and provide flexible solutions during this dynamic time for our university.  Currently we have at home delivery solutions available for 7 of our suppliers for use during this time of remote working due to COVID-19.  Here are the detailed at home delivery ordering process instructions for the following suppliers: Staples Advantage, Complete Book, B&H Photo, Dell, CDW, Microsoft and SHI.  Work continues on a daily basis, please see the 3/26 Hawkfin for full announcement details. Future updates will be provided through Hawkfin and updates will be made here.


Travel Update:  5/20/2020 - As state restrictions on travel and gatherings have eased, the University shared a Travel Restrictions Update with campus. This new guidance announced the ability to resume some limited travel activities for pre-approved essential travel conducted via automobile in accordance with state guidelines and following appropriate personal and community safety precautions. Please be sure to read the full Travel Restrictions Update for all the details regarding KU Outbound and Inbound Travel guidelines and restrictions, as well as Personal Travel guidance and Travel Registration Resources.

As previously announced, other than the above mentioned pre-approved essential travel conducted via automobile, do not make new travel arrangements for business travel until the University has announced that it is safe to do so. Under extreme circumstances, exemptions to the travel restriction will be considered in advance by the provost or her designee. Travel appeals should be sent to  As the COVID-19 situation continues to develop there have been rising questions and concerns around travel for University of Kansas and KU Center for Research business.   Find out more from this COVID-19 Travel Impacts FAQ (pdf). Coronavirus related announcements and updates related to travel can be found at

6/19/20 - As detailed in the above May 20 Travel Restrictions Update from the Office of the Provost and May 28 answers to research-related questions email from the Office of Research, KU has authorized the resumption of limited travel activity that accords with state guidelines and follows personal and community safety precautions. The Essential Travel Approval process – required for all KU travelers – is designed to ensure those standards are met during this period of restricted travel, when COVID-19 remains a significant concern. Please review this Essential Travel Approval process to understand your responsibilities before planning any university-sponsored travel.

Serving the end-to-end procurement needs from purchase to payment of the University of Kansas as well as providing, promoting and supporting educational purchasing opportunities while achieving and maintaining the highest standards of ethics, integrity, public trust and awareness.

Announcements & News

The University of Kansas has a Tobacco Free policy that extends to all visitors, including suppliers and contractors.

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