Procurement Matrix


FITC - Enter Requisition Line Form

FITC - Catalog (SHI) or Enter Requisition Line Form

523900-OTHER RENTALSFITC - Enter Requisition Line Form

Procurement Matrix
CommodityAccount Code Numerical ListingIncludesDoes Not IncludeRecommended ProcurementRecommended Payment Method
Office and Research Supplies and Consumables

530100 - Clothing

530102 - Personal Protective Equipment

Special Approval Item, unless contracted (FS/Public Safety uniforms)N/AFITC -- Catalog or Enter Requisition Line FormPO Invoice
Office and Research Supplies and Consumables531010 - FeedN/AN/AFITC Catalog or Enter Requisition Line FormPO Invoice
Office and Research Supplies and Consumables532010 - FoodCatering, Team Lunches, (UKANS Official Hospitality 529700)Travel related food should be submitted via PS T&EP-card or FITC Non-PO InvoiceP-card or PO Invoice
Office and Research Supplies and Consumables532010 - FoodFuel, diesel, kerosene, propane, butaneN/AP-cardP-card
Office and Research Supplies and Consumables533200-FUEL OIL, DIESEL, & KEROSENE
533300-LIQUID PROPANE GAS & BUTANE
533900-OTHER FUEL
Fuel, diesel, kerosene, propane & butane.N/AP-cardP-card
Office and Research Supplies and Consumables536100-DRUGS & PHARMACEUTICALS
536200-ANIMAL DRUGS
536300-CHEMICALS
536900-PROFESSIONAL, SCIENTIFIC SUPPL
536950-PHOTOGRAPHIC SUPPLIES
536960-FILMS & VIDEOTAPES (NONLIBRY)
Pharm drugs, animal drugs, non-research chemicals, cylinder rentals,
photo/film supplies
Research chemicals - use 538300FITC - Catalog or Enter Requisition Line FormPO Invoice
Office and Research Supplies and Consumables537100-STATIONERY & OFFICE SUPPLIESFurniture under $500 (components)N/AFITC - Catalog (Staples)PO invoice (xml)
Office and Research Supplies and Consumables537200-COMPUTER SUPPLIESConsumables: Flash Drives, storage media, toner cartridgesReplacement Parts (524700)FITC - CatalogPO Invoice
Office and Research Supplies and Consumables 538010-RESEARCH SUPPLIES & MATERIALS
538300-RESEARCH CHEMICALS
N/AN/AFITC - Catalog or Enter Requisition Line FormPO Invoice
Office and Research Supplies and Consumables539100-AGRICULTURAL SUPPLIES
539200-HOUSEHOLD/LAUNDRY SUPP & MATLS
539300-POWER PLANT SUPPLIES
539400-RECREATION SUPPLIES & MATLS
539500-SMALL TOOLS
539700-SUPPL FOR RESALE-MANUF&PRINT
539800-COMMODITIES FOR RESALE TO DEPT
539900-OTHER SUPP FOR RESALE-PUBLIC
Agriculture, household, recreationN/AFITC - Catalog or Enter Requisition Line FormP-card or PO Invoice
IT Hardware/Software537510-COMPUTER HARDWAREN/AReplacement Parts (524700) FITC - CatalogPO invoice
IT Hardware/Software541390-MICRO SYS/SUPPORT EQ NON-CAP
541690-INFORM PROCESS EQUIP NON-CAP
Microcomputers or PC's. Support equip like drives, printers or other interface equipment. N/AFITC - CatalogPO invoice
IT Hardware/Software537250-COMPUTER SOFTWARE < $500Less than $500 per item. If greater than $500, use 5418X0 series. If software license, use 523700. If software maint, use 524800.FITC - Catalog (SHI) or Enter Requisition Line FormPO Invoice
IT Hardware/Software541870-LICENSE FEES
541890-COMPUTER/MICROSYSTEM NON-CAP
Greater than $500If less than $500, use 537250. FITC - Catalog (SHI) or Enter Requisition Line FormPO Invoice
Maintenance and Repair Supplies 534100-MATERIALS FOR BLDGS NON-CAP
534300-COMPUTER SYS PART-REPL&REPAIR
534900-OTHER EQUIP PARTS, MATERIALS
Computer, building and other maint supplies N/AFITC - Catalog or Enter Requisition Line FormPO Invoice
Maintenance and Repair Supplies535100-GASOLINE
535200-DIESEL FUEL
535210-BIO-DIESEL
535300-GASAHOL
535400-LIQ PETROLEUM,BUTANE, NAT GAS
535500-AIRCRAFT FUEL
535600-MOTOR OIL
535650-HYDRAULIC OIL
535700-TIRES
535800-ANTIFREEZE
535900-OTHER PARTS SUPP ACCESSORIES
Gas, oil, part, supplies N/AFITC - Catalog or Enter Requisition Line Form or P-cardP-card or PO Invoice
Maintenance and Repair Services 524201-SELF PROP SVC OIL CHANGE
524202-SELF PROP SVC WASH
524203-SELF PROP TIRE REPAIR INSTALL
524209-SELF PROP SVC OTHER
524221-SELF PROP COLLISION REPAIR
524229-SELF PROP REPAIR OTHER
524231-SELF PROP EQUIP INSTALL
University PlaneN/AFITC - Enter Requisition Line FormP-card or PO Invoice
Maintenance and Repair Services524300-REPAIR & MAINT MACHINE, EQUIPItems that are NOT self-propelled.N/AFITC - Enter Requisition Line FormPO Invoice
Maintenance and Repair Services524301-REPAIR & MAINT FURNITURE, FIXTN/AN/AFITC - Enter Requisition Line FormPO Invoice
Maintenance and Repair Services524302-REPAIR & MAINT RESEARCH EQUIPN/AN/AFITC - Enter Requisition Line FormPO Invoice
Maintenance and Repair Services524400-REPAIR BUILDING N-CAPN/AN/AFITC - Enter Requisition Line FormPO Invoice
Maintenance and Repair Services524401-GROUNDS & LANDSCAPINGN/AN/AFITC - Enter Requisition Line FormPO Invoice
Maintenance and Repair Services524700-COMPUTER REPAIR & MAINTENANCEN/AN/AFITC - Enter Requisition Line FormPO Invoice
Maintenance and Repair Services524800-MAINT & SERVICE OF SOFTWAREN/A< $500 use 537250.  If software license, use 523700.FITC - Catalog (SHI) or Enter Requisition Line FormPO Invoice
Maintenance and Repair Services 524900-REPAIR & MAINT OTHERN/AN/AFITC - Enter Requisition Line FormPO Invoice
Maintenance and Repair Services - Cars / Autos524101-PASSENGER CAR SVC OIL CHANGE
524102-PASSENGER CAR SVC-CAR WASH
524103-PASS CAR TIRE REPAIR & INSTALL
524109-PASS CAR SVC OTHER
524121-PASS CAR COLLISION REPAIR
524129-PASS CAR REPAIR OTHER
524131-PASS CAR EQUIP INSTALL
Car wash, oil change, tire repair N/AP-card or FITC - Enter Requisition Line FormP-card or Non-PO Invoice
Professional Services527100-ARCHITECTS & ENGNR N-CAPN/AN/AFITC - Enter Requisition Line FormNon-PO Invoice
Professional Services527200-ATTORNEYS & LAWYERSN/AN/AFITC - Enter Requisition Line FormNon-PO Invoice
Professional Services527300-PHYSICIANS & MEDICAL ASSOCN/AN/AFITC - Enter Requisition Line FormNon-PO Invoice
Professional Services527500-ADVERTISING AGENCIESN/AN/AFITC - Enter Requisition Line FormNon-PO Invoice
Professional Services 527700-LECTURERS, SPEAKERS, ENTERTAINERN/AN/AFITC - Enter Requisition Line FormNon-PO Invoice
Professional Services 527800-ACCOUNTANTS & AUDITORSN/AN/AFITC - Enter Requisition Line FormNon-PO Invoice
Professional Services527910-INFORMATION SYSTEMS CONSULTINGN/AN/AFITC - Enter Requisition Line FormNon-PO Invoice
Professional Services527994-OTH PROF FEES N-CAPConsultants, photographers, depositionsN/AFITC - Enter Requisition Line FormNon-PO Invoice
Professional Services529200-LAUNDRY, DRYCLEAN, TOWEL SERVN/AN/AP-cardP-card
Professional Services529900-OTHER CONTRACTUAL SERVICESN/AN/AFITC - Enter Requisition Line FormPO Invoice
Professional Services529910-JANITORIAL SERVICESN/AN/AFITC - Enter Requisition Line FormPO Invoice
Professional Services529940-TEMPORARY SERVICESN/AN/AFITC - Enter Requisition Line FormPO Invoice
Professional Services529940-TEMPORARY SERVICES
526900-OTHER FEES
N/AN/AFITC - Enter Requisition Line FormPO Invoice
Other Fees526300-DISC-COMPPROG, DATA PROC, DATAAC
526310-DISC-COMPUTER SERVICES
526320-COMPUTER PROG & DATA PROCESS
526350-FIN MGMT SYSTEM DEVELOPMENT FEE
N/AN/AFITC - Enter Requisition Line FormNon-PO Invoice
Other Fees526330-DATABASE ACCESS FEESElectronic Subscription LibraryN/AFITC - Enter Requisition Line FormNon-PO Invoice
Other Fees526331-INTERNET CONNECTIVITYN/AN/AFITC - Enter Requisition Line FormNon-PO Invoice
Other Fees526400-RECORDING, SERVICING FEES
526900-OTHER FEES
Recording, servicing, court costs, copyright fees. N/AFITC - Enter Requisition Line FormNon-PO Invoice
Other Fees526500-LABORATORY FEES
526501-LAB RANDOM EE DRUG TEST
526502-LAB RANDOM ALCOHOL TEST
Employee Drug & Alcohol tests N/AFITC - Enter Requisition Line FormPO Invoice
Other Fees526902-PHOTOGRAPHIC PROCESSINGN/AN/AFITC - Enter Requisition Line FormP-card
Other Fees529702- CONFERENCE / SEMINAR FEESN/AN/AFITC - Enter Requisition Line FormP-card or Non-PO invoice
Other Fees527991-EMPLOYEE BACKGROUND CHECKN/AN/ADirect Voucher PAYABLES ONLYDirect Non-PO Invoice PAYABLES ONLY
Printing and Copying 522100-PRINTING (KS PRINT SERVICES)INTERFUND TRANSACTIONOutside PrinterFITC Non-PO InvoicePO Invoice
Printing and Copying 522300-PRINTING AND COPYINGN/AN/AFITC - Enter Requisition Line FormPO Invoice
Printing and Copying 522400-ADVERTISINGRecruitment Ads (LJ World, electronic resources, etc.)N/AFITC Non-PO InvoicePO Invoice or P-card
Equipment/Space Rental 523100-PHOTOCOPIER RENTAL/LEASEMFD's/Copiers N/AN/AP-card
Equipment/Space Rental 523200-RENTAL OF SPACE IN BUILDINGSN/AN/AFITC - Enter Requisition Line FormPO Invoice
Equipment/Space Rental 523300-RENTAL OF EQUIPMENTN/AN/AP-cardP-card
Equipment/Space Rental 523301-RENTAL OF RESEARCH EQUIPMENTN/AN/AP-cardP-card
Equipment/Space Rental 523400-RENTAL OF LANDN/AN/AFITC - Enter Requisition Line FormPO Invoice
Equipment/Space Rental 523600-RENTAL INFORMATION PROCESS EQUIPMENTCPU, memory, drives, storage, terminals, modemsN/AP-card or FITC - Enter Requisition Line FormPO Invoice
Equipment/Space Rental 523700-SOFTWARE LICENSE AGREEMENTAnnual software paymentsLicenses < $500 (use 537250). Software maint use 524800. FITC - Catalog (SHI) or Enter Requisition Line FormPO Invoice
Equipment/Space Rental 523900-Other RentalsMovies, PO boxes & scriptsN/AP-CardP-Card
Equipment/Space Rental 523901-POSTAGE MACHINE RENTALN/APostage Machine rental (should NOT be purchased/rented) N/AP-card
Equipment/Space Rental 523902-CABLE TELEVISION RENTALN/AN/AFITC - Enter Requisition Line FormNon-PO Invoice
Equipment Purchase527102-ARCH & ENG B&I NON-CAP
527993-OTH PROF FEES B&I NON-CAP
540290-HOUSE/KITCHEN EQUIP NON-CAP
540390-OFFICE EQUIPMENT NON-CAP
540490-PROFESS/SCI EQUIP NON-CAP
540890-SHOP/PLANT MAINT EQ NON-CAP
540990-OTHER EQ/MACH/FURN NON-CAP
542390-DUPLICATION B&I NON-CAP
542590-BLDG REPAIR B&I NON-CAP
542909-MATERIALS FOR BLDGS NON-CAP
544790-ARCH & ENG LAND NON-CAP
544890-OTH PROF FEES LAND NON-CAP
546190-TELECOM TERMINATION NON-CAP
546290-TELECOM SWITCHING NON-CAP
546390-TELECOM TRANSMISSION NON-CAP
546490-RADIO EQUIP PORTABLE NON-CAP
546590-RADIO EQUIP FIXED NON-CAP
546690-DATA COMM EQUIP NON-CAP
540590-PASSENGER CARS NON-CAP
540690-TRUCKS NON-CAP
540690-TRUCKS NON-CAP
170800-FIXED ASSET CLEARING - BUILDING & GROUND
< $5,000 or 1 yr life = (non-cap)
$5,000+ and 1 yr life = 170800 (capitalized) 
N/AFITC - Catalog or Enter Requisition Line FormPO Invoice
Equipment Purchase540291-HOUSEHOLD FURNITURE NON-CAP
540391-OFFICE FURNITURE NON-CAP
540691-SELF PROPELLED EQUIP NON-CAP
541190-BOOKS/LIBRARY MATL NON-CAP
541390-MICRO SYS/SUPPORT EQ NON-CAP
541690-INFORM PROCESS EQUIP NON-CAP
541890-COMPUTER/MICROSYSTEM NON-CAP
542090-BUILDINGS NON-CAP
544091-LAND NONSTRUCT IMPROV NON-CAP
170822-FIXED ASSET CLEARING - OTHER FURNITURE
< $5,000 or 1 yr life = (non-cap)
$5,000+ and 1 yr life = 170822 (capitalized) 
N/AFITC - Catalog or Enter Requisition Line FormPO Invoice
Equipment Purchase541190-BOOKS/LIBRARY MATL NON-CAPBooks must be over $500 each.  Otherwise, use 539000N/AFITC - Catalog or Enter Requisition Line FormPO Invoice
Equipment Purchase546190-TELECOM TERMINATION NON-CAP
546290-TELECOM SWITCHING NON-CAP
546390-TELECOM TRANSMISSION NON-CAP
546490-RADIO EQUIP PORTABLE NON-CAP
546590-RADIO EQUIP FIXED NON-CAP
546690-DATA COMM EQUIP NON-CAP
Answering machines, pagers, telephones, transmission equip, radio equip, data comm equip N/AFITC - Catalog or Enter Requisition Line FormPO Invoice
Buildings & Improvements220510-CAP LEASES PAYABLE - CURRENT
527102-ARCH & ENG B&I NON-CAP
527102-ARCH & ENG B&I NON-CAP
527993-OTH PROF FEES B&I NON-CAP
527993-OTH PROF FEES B&I NON-CAP
542090-BUILDINGS NON-CAP
542091-BUILDING IMPROVEMENTS NON-CAP
542100-FACILITIES CONSERVATION-PRINC
542110-FACILITIES CONSERV - INTEREST
542390-DUPLICATION B&I
542390-DUPLICATION B&I NON-CAP
542590-BLDG REPAIR B&I CAP
542590-BLDG REPAIR B&I NON-CAP
170800-FIXED ASSET CLEARING - BUILDING & GROUND
542909-MATERIALS FOR BLDGS NON-CAP
542909-MATERIALS FOR BLDGS NON-CAP
542090-BUILDINGS NON-CAP
542091-BUILDING IMPROVEMENTS NON-CAP
General contractors, Architects & Engineers, Blue PrintsN/AFITC - Catalog or Enter Requisition Line FormPO Invoice
Buildings & Improvements170840- LAND & ASSESSMENTSAssessments for improvements.N/AFITC - Enter Requisition Line FormN/A
Buildings & Improvements544091-LAND NONSTRUCT IMPROV NON-CAP
544790-ARCH & ENG LAND NON-CAP
544890-OTH PROF FEES LAND NON-CAP
Ponds, terraces, dikes, fencing, walks, drives, excavation, reconstruction.N/AFITC - Enter Requisition Line FormPO Invoice
Utilities528100-ELECTRICITYN/AN/AFITC Non-PO InvoiceNon-PO Invoice
528200-NATURAL GAS528200-NATURAL GASN/AN/AFITC Non-PO InvoiceNon-PO Invoice
Utilities 528300-STEAMN/AN/AFITC Non-PO InvoiceNon-PO Invoice
Utilities 528400-WATERN/AN/AFITC Non-PO InvoiceNon-PO Invoice
Utilities 528500-SEWAGE CHARGESN/AN/AFITC Non-PO InvoiceNon-PO Invoice
Utilities 528900-OTHER UTILITIESN/AN/AFITC Non-PO InvoiceNon-PO Invoice
Telecom Services520200-COMMERCIAL LOCAL COMMUNICATIONN/AN/AP-Card or FITC Non-PO InvoiceNon-PO Invoice
Telecom Services520300-COMMERCIAL LONG DISTANCEConference Call Services N/AP-Card or FITC Non-PO InvoiceNon-PO Invoice
Telecom Services520400-OTHER COMMERCIAL COMMUNICATIONN/A

N/A

P-Card or FITC Non-PO InvoiceNon-PO Invoice
Telecom Services520500-DISC LOCAL COMM SVC OPER CHGN/AN/AFITC Non-PO Invoice (Interfund)Non-PO Invoice
Telecom Services520520-TELEPHONE MONTHLY EXPENSEN/AN/AFITC Non-PO Invoice (Interfund)Non-PO Invoice
Telecom Services520700-DISC LONG DISTANCE COM SCN/AN/AFITC Non-PO Invoice (Interfund)Non-PO Invoice
Telecom Services520710-DISC INTRGOVT LNG DIST CAPITALN/AN/AFITC Non-PO Invoice (Interfund)Non-PO Invoice
Telecom Services520720-TELEPHONE LONG DISTANCEN/AN/AFITC Non-PO Invoice (Interfund)Non-PO Invoice
Telecom Services520800-DISC OTHER COMM SERV OP CHGN/AN/AFITC Non-PO Invoice (Interfund)Non-PO Invoice
Telecom Services520820-OTHER INTRGOVT COM SVC CHGSN/AN/AFITC Non-PO Invoice (Interfund)Non-PO Invoice
Telecom Services520900-OTHER COMMUNICATIONN/AN/AP-Card or FITC Non-PO InvoiceNon-PO Invoice
Telecom Services520910-CELLULAR PHONEN/AN/AP-CardP-Card
Insurance529603-AIRCRAFT LIABILITY INSURANCEN/AN/ADirect Voucher PAYABLES ONLYNon-PO Invoice
Insurance529604-AUTOMOBILE INSURANCEN/AN/ADirect Voucher PAYABLES ONLYNon-PO Invoice
Insurance529605-GENERAL LIABILITY INSURANCEN/AN/ADirect Voucher PAYABLES ONLYNon-PO Invoice
Insurance529606-PROFESSIONAL LIABILITY INSURN/AN/ADirect Voucher PAYABLES ONLYNon-PO Invoice
Insurance529607-COMPREHENS & PROPERTY INSURANCEN/AN/ADirect Voucher PAYABLES ONLYNon-PO Invoice
Insurance529608-AIRCRAFT INSURANCEN/AN/ADirect Voucher PAYABLES ONLYNon-PO Invoice
Postage and Freight 520100-POSTAGEN/AN/AP-CardP-Card
Postage and Freight 520600-DISC POSTAGE OPER CHGN/AN/AFITC Non-PO Invoice (Interfund)Non-PO Invoice
Postage and Freight 520620-INTERGOVERNMENTAL POSTAGEN/AN/AFITC Non-PO Invoice (Interfund)Non-PO Invoice
Postage and Freight 521900-OTHER FREIGHT AND EXPRESSFedEx, UPSFedEx, UPSP-CardP-Card
Subscriptions & Dues529100-SUBSCRIPTIONSN/AN/AP-CardP-Card
Subscriptions & Dues529101-DUES & MEMBERSHIP FEESN/AN/AP-CardP-Card
Research SubContracts 526903-SUBCONTRACTS W/F&AN/AN/AFITC - Subcontract Requisitions Request FormPO Invoice
Research SubContracts 799000-SUBCONTRACT: NO F&AN/AN/AFITC - Subcontract Requisitions Request FormPO Invoice
Payments to Individuals 526200-HONORARIAN/AN/AFITC Non-PO InvoiceNon-PO Invoice
Payments to Individuals 526210-HONORARIA/NONSTAFF TRAVEL REIMN/AN/AFITC Non-PO InvoiceNon-PO Invoice
Payments to Individuals 529840-PARTICIPANT/EMPLOYEE PAYMENTN/AN/AFITC Non-PO InvoiceNon-PO Invoice
Payments to Individuals 529920-PARTICIPANT PAYMENT/SUPPORTN/AN/AFITC Non-PO InvoiceNon-PO Invoice
Payments to Individuals 529950-RESEARCH PARTICIPANT ADVANCEN/AN/AFITC Non-PO InvoiceNon-PO Invoice
Payments to Individuals 799580-PARTICIPANT SUPPORT NO F&AN/AN/AFITC Non-PO InvoiceNon-PO Invoice
Tuition, Scholarship, Fellowship 526600-TUITION FOR EMPLOYEES F&AN/AN/ANA - Bursar's OfficeNon-PO Invoice
Tuition, Scholarship, Fellowship 526601-TUITION PAYMENTS W/F&AN/AN/ANA - Bursar's OfficeNon-PO Invoice
Tuition, Scholarship, Fellowship 556600-SCHOL, FELLOW, GRNT-NO TAX W/F&AN/AN/ANA - Bursar's OfficeNon-PO Invoice
Tuition, Scholarship, Fellowship 526100-RECRUITMENT EXPENSEN/AN/ANA - Bursar's OfficeNon-PO Invoice
Recruitment Expense526100-RECRUITMENT EXPENSEN/AN/AFITC Non-PO InvoiceP-Card or Non-PO Invoice
Travel, In-stateN/AFlights, hotel, rental cars, ground transportation Does not include hospitality (539700) / conferences & seminars (529720); P-Card or FSKU Travel and Expense ModuleTravel Reimb. or P-Card
Travel, Out-of-state 525210-PRIV VEHICLE MILES OUT-STATE
525220-HIRE CAR/PLANE/BUS OUT-STATE
525230-STATE CAR EXPENSE OUT-STATE
525270-RAIL/AIR/BUS FARES OUT-STATE
525280-SUBSISTENCE OUT-STATE
525290-NON-SUBSISTENCE OUT-STATE
Flights, hotel, rental cars, ground transportation Does not include hospitality (539700) / conferences & seminars (529720); P-Card or FSKU Travel and Expense Module

Travel Reimb. or P-Card

International Payments (UKANS) N/AN/AN/APCard or FITC Non-PO InvoiceP-card or Non-PO Invoice
Inter-Business Unit PaymentsN/APayments between KUCR and KUN/AFITC Non-PO InvoiceNon-PO Invoice