From purchase to payment

All Forms

P-Card Forms

Card Holder Dispute Form (PDF) ( updated Monday, March 18, 2013 )
Please, print the form and submit it along with all necessary documentation to Payables, Room 20, Carruth O'Leary, or fax to 864-5267

Procurement Card Action Request (PDF) ( updated Thursday, January 7, 2016 )
This is used to request a new charge, make permanent changes to an existing card, and close accounts.

Request to Add or Remove KUEA Accounts (EXCEL) ( updated Monday, January 28, 2013 )
This form is use to add or remove KU Endowment accounts in FSKU pertaining to the use of funds 725 and 925.

Request to Change Cardholder Proxy Information (EXCEL) ( updated Monday, January 28, 2013 )
This form is used to add or remove reconciler and dept. approver access to procurement cards. How to Identify OPRID for P-card Proxy Information

Vendor Forms

How to Search for an Existing Vendor (PDF) ( updated Thursday, December 17, 2015 )
Request to add or change vendor form (Webform) ( updated Wednesday, October 21, 2015 )
Vendor IRS Form Matrix (Webform) ( updated Tuesday, March 7, 2017 )

Departmental Forms

Awards to Nonresident Aliens (PDF) ( updated Tuesday, December 30, 2014 )
Business Permit 310 Form (PDF) ( updated Thursday, January 5, 2012 )
Contractual Services Form (PDF) ( updated Friday, April 28, 2017 )
Detail for Official Hospitality/Food/Beverages Form (PDF) ( updated Tuesday, March 24, 2015 )
Employee Reimbursement Form (PDF) ( updated Wednesday, July 6, 2011 )
IRS Form W-9 » (PDF) ( updated Monday, December 1, 2014 )
Sales Tax Itemization Form » (EXCEL) ( updated Monday, January 28, 2013 )
Travel Reimbursement Form for Visitors and Other Non-employees (PDF) ( updated Tuesday, August 30, 2016 )
This form is used to reimbursement travel expenses of visitors, candidates, and other non-employees coming to KU.  This will be processed as a KUPPS check request.  Employees and students traveling on behalf of the University are to use the Travel and Expense module instead of this form.

Under $5.00 Payments (EXCEL) ( updated Monday, March 18, 2013 )
Wire Information Form (PDF) ( updated Tuesday, August 30, 2016 )

Travel Forms

Request for Lodging in Excess of State Rates (PDF) ( updated Tuesday, June 30, 2015 )

P2P Forms

Voucher Action Request Form (Webform) ( updated Tuesday, June 30, 2015 )

Mobile Communication and Information Device (CID) Forms

Mobile Communications Device Request Form - Group 1 (PDF) ( updated Thursday, February 9, 2012 )

Change Fund Forms

Change Fund - Maintenance Form (PDF) ( updated Wednesday, August 22, 2012 )
Change Fund - Reconciliation Form (PDF) ( updated Friday, February 3, 2012 )
Change Fund - Record of Cash "Long" or "Short" (PDF) ( updated Thursday, February 2, 2012 )

Moving Expense Forms

Petty Cash Fund Forms

Petty Cash Fund Maintenance Form (PDF) ( updated Friday, February 3, 2012 )
Reconciliation of Petty Cash Fund (PDF) ( updated Friday, February 3, 2012 )

 


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