From purchase to payment
  • Home
  • Payables
  • Procedure
  • Mid-Year Financial System Cut-Over Deadlines

Mid-Year Financial System Cut-Over Deadlines

Mid-Year Financial System Cutover Calendar for Outlook (ics)

Mid-Year Financial System Cut-Over Deadlines

Business Unit

Date

Time

Subject Matter

Topic

UKANS & KURES

Wednesday, October 25, 2017

5:00 p.m.

Payroll adjustments and retroactive funding adjustments

Payroll

UKANS & KURES

Wednesday, October 25, 2017

5:00 p.m.

Budget adjustment/cost transfer requests to KUCR Post Award

Sponsored Projects

UKANS & KURES

Friday, November 03, 2017

5:00 p.m.

Provisional sponsored project requests to KUCR Post Award

Sponsored Projects

UKANS & KURES

Monday, November 06, 2017

5:00 p.m.

Cut-Off for KUPPS Punch-Out POs 
(Staples, Grainger, B&H Photo, Fischer, CDWG, BioRad, Dell, SHI, Life Technologies, Complete Book)

Purchasing

UKANS & KURES

Wednesday, November 08, 2017

5:00 p.m.

Travel reimbursement requests submitted to SSCs for mid-year cut-over processing

Payments

KURES

Friday, November 10, 2017

12:00 p.m.

P-card reconciliation deadline

Payments

UKANS & KURES

Friday, November 10, 2017

5:00 p.m.

Purchase requests and invoices submitted to SSCs for mid-year cut-over processing

Payments

UKANS & KURES

Friday, November 10, 2017

5:00 p.m.

All budget transfers that must be processed by the Budget Office or KUCR Fiscal Affairs for system cut-over

Budget Office

UKANS & KURES

Friday, November 10, 2017

5:00 p.m.

Non-grant PO closures

Purchase Orders with a voucher applied and remaining balance <$100 automatically closed unless notification is submitted to fsku@ku.edu.

Purchasing

KURES

Tuesday, November 14, 2017

5:00 p.m.

Final close letter deadline for sponsored projects ending 9/29 & 9/30

Sponsored Projects

UKANS

Wednesday, November 15, 2017

12:00 p.m.

Dept. deposits due to drop box or bank and deposit information submitted to SSC for recording in FSKU

Deposits received after Nov. 15 still need to be submitted to drop box or bank.  Central Offices are working on a form for tracking deposits received while systems are not available.

Deposits

UKANS & KURES

Wednesday, November 15, 2017

12:00 p.m.

All KUPPS transactions must be approved by the department and received by UKANS/KURES for processing.

Payments

UKANS

Wednesday, November 15, 2017

12:00 p.m.

Interfund deposits must be received by Payables

Payments

UKANS & KURES

Wednesday, November 15, 2017

12:00 p.m.

Accounting changes or journal entries (org., fund, etc.) 

Payments

UKANS

Wednesday, November 15, 2017

12:00 p.m.

Check cancellations

Payments

UKANS

Wednesday, November 15, 2017

12:00 p.m.

P-card reconciliation deadline

Payments

UKANS & KURES

Wednesday, November 15, 2017

12:00 p.m.

SOV transactions must have buyer and seller side complete.  

Any pending SOV transactions as of deadline will be cancelled and not converted to FITC.

Payments

UKANS & KURES

Wednesday, November 15, 2017

12:00 p.m.

Travel expense reports must be approved by Department/SSC.

Payments

UKANS

Thursday, November 16, 2017

5:00 p.m.

Department Deposits entered into FSKU by SSCs and final Campus Solutions interface

Deposits

UKANS & KURES

Friday, November 17, 2017

8:00 a.m.

Final Payroll posting in FSKU

Payroll

UKANS & KURES

Friday, November 17, 2017

5:00 p.m.

KUPPS and FSKU Department/SSC system access removed

Payments & Deposits

KURES

Friday, November 17, 2017

5:00 p.m.

Final posting of journal entries and accounting changes for AR billing

Payments

UKANS & KURES

Monday, December 04, 2017

Morning

FITC Go-Live

Payments & Deposits


One of 34 U.S. public institutions in the prestigious Association of American Universities
44 nationally ranked graduate programs.
—U.S. News & World Report
Top 50 nationwide for size of library collection.
—ALA
23rd nationwide for service to veterans —"Best for Vets," Military Times
KU Today