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KUPPS Email Approval for Requisitions

KUPPS Approvers can approve Requisitions through email notification without logging directly into KUPPS.  These instructions are for approving KUPPS requisitions (PR’s) directly through the email notification.    

NOTE – Email notifications provide significant detail about each PR, but may not fully illustrate complex accounting code split details.  Approvers are responsible for the accurate assignment of chartfield detail.  Open the requisition in KUPPS if you are unsure about the information provided in the email notice.    
 

Approve a PR through the Email Notification

 1   Review New Pending Approval for Requisition Email. 

Open the New Pending Approval email for the applicable PR.  Review the details of the PR.

 2   Take Action. 

If there is enough information in the email notice to make a decision, click the  button.

 – or  –

If there is not enough information in the email notice, click the

Click here to view the document in your organizations site. link.  This will prompt a login to KUPPS to review the PR in greater detail.  See

Approving A Requisition for additional information on this action.

 

 3   Select Action.  A new web browser window will open with the following actions to select from:

  • Approve – Completes the approval of the PR.
  • Assign to myself – Prevents other Approvers authorized to approve the PR from having access to approve or reject.  This action does not approve the PR, but allows the Approver to edit the PR within the KUPPS application. 
  • Reject – Terminates the PR so that it may no longer be used.
  • Return to Requisitioner – Notifies the requisitioner to take corrective active on the PR and resubmit for approval.  It does not terminate the PR – it pushes it back within the workflow.

Comment – Type a comment if applicable to the transaction.

Click the  button to submit the action selected.

 4   Confirm Action.  Click the  button to confirm the action.

The outcome will be tracked in the History of the PR document.  The entry will record that it was approved via email.

“Requisition approved (via email)”
 

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