While traveling, utilizing your KU/KUCR P-Card will import charges directly into your Concur Expenses. A P-Card can be used to pay for all travel related expenses, except for meals. Additionally, use the Concur Mobile app to capture receipt images that are sent directly to your Concur Expenses.
Save your travel receipts (except receipts for meals when claiming per diem) for expense reconciliation documentation. Even if you submit your receipts via E-Receipt or the Concur Mobile app, it is best to keep a copy of your travel receipts until you have received your reimbursement.
There are several ways to submit receipts directly to Concur:
- Activate your E-Receipts in Concur. Airline tickets, and most major hotels and car vendor are E-Receipt Eligible and will send an E-Receipt directly to your Concur Expenses.
- Use the ExpenseIt tool within the Concur Mobile app to take a picture of receipts.
- If you don’t have a smart phone you can scan and email receipt images (5 MB limit per file) to firstname.lastname@example.org. You must have your email verified in your Concur Profile to utilize this functionality which emails receipt images directly to your Concur Expenses.
You can also continue to email your receipts and travel documents directly to your SSC or travel processer upon your return and they will load them into Concur on your behalf.
Issues with flight or hotel while traveling
If you encounter issues such as flight delays or cancellations or hotel booking issues while traveling, please reach out to our travel management company, Corporate Travel Planners (CTP) at 877-630-1232, 8am-5pm CST M-F or the After Hours Emergency desk at 877-200-1501, 5pm – 8am CST M-F, Weekends & Holidays.