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Reviewing Contracts through KUPPS

KU purchasing contracts are available for review through KUPPS.  KUPPS users and non-KUPPS users can access this information.

 

 

 1A   Access Contract Detail with Existing KUPPS Profile. 
Login to KUPPS.  From the homepage, click the contracts link or use the Search for Contracts tool.  This opens the Contract Search page.

OR

 1B   Access Contract Detail with CVIEWER.

Open the KU Purchasing Service website – www.purchasing.ku.edu/.
Click Contracts-KU >> This link provides you access to state and KU contracts.

This action opens the direct KUPPS SIGN IN page. 

 

 2B   Sign In to KUPPS with CVIEWER Profile.

From the KUPPS Sign In page type in CVIEWER in both the User Name and Password fields.  Use ALL CAPITAL letters.

Click the  button.

The KUPPS Contract Search page will now open.

 

 3   Choose Quick Search or Advance Search.  The KUPPS contract search tool allows users to search for contracts using a simplified quick search filter or the advanced search options.  Click on the link to select the preferred search filter tool.

 4A   Quick Search options.  When using this filter:

  1. Type in general search terms (supplier name, contract name, contract number, etc.)
  2. Click the  button to create the contract search results list.

 4B   Advanced Search options.  When using this filter:

  1. Refine the search options using any combination of the following filters: 
    Contract Number – This is an exact filter – it only returns contract numbers that match the search string exactly.
    Contract Type – Select one of the drop-down options to locate contracts categorized as one of the following:
  1. Cooperative
  2. E&I Cooperative
  3. Kansas state contract
  4. KU contract

Contract Keyword –This is an exact filter – the text entered must match a keyword exactly. For example the search string "photo" would not match the keyword "Photographer".

Contract Status – Select one of the drop-down options to locate contracts categorized as one of the following:

  1. blank (no filter)  
  2. Active
  3. Canceled
  4. Expired
  5. On Hold
  6. Under Negotiation

Supplier Name – This filter is a starts with filter – it will return contracts whose suppliers' names begin with the search string.
Supplier Class – Select one of the drop-down options to locate contracts categorized as one of the following:

  1. Catalog Vendor
  2. Green Supplier
  3. Preferred Supplier
  4. Punch-out Supplier supports cart copy
  5. Science Catalog Supplier
Click the   button to create the contract search results list.
 

 5   Select Contract from Contract Search Results List.  The KUPPS contract result page will list all contracts that meet the search criteria.  Click on the contract number to open the contract summary.

 

 

 6   Review the Contract Summary – Open Full Contract Record.
Summary details are immediately provided as shown in the illustration.  To access the full contract record, under Details, click on the Contract soft copy link, Contract.  The link will open as either:

  1. A PDF file of the actual KU contract.
  2. A PDF file of an external contract used by the University.
A web page on an external site that provides access to the details of the contract.  This includes State of Kansas purchasing contracts and some consortium contracts used by the University.