Car rentals must be booked using the mandatory contract for Enterprise or National Car Rental. The preferred payment method is with a University procurement card (p-card) that is open for travel related expenses. This makes the rental a direct-purchase by the University. When using the p-card, the renter decline all insurance and CDW. When using the p-card, the transaction is exempt from Kansas sales tax.
If the traveler pays out of pocket, the traveler cannot be reimbursed until after the travel is complete. The traveler cannot be reimbursed for insurance. The traveler may be reimbursed for CDW. An employee are to use the most economical rental vehicle that adequately fulfills the need of the traveler.
Documentation required:Vehicle size is to be determined by the number of travelers and use. Vehicles are for official use only.
- Rental agreement/Receipt
- Copy of itinerary.